SUMMARY:  Provides administrative support to the newsroom staff and managers by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

The associate provides administrative support to the newsroom to insure an efficient and smooth running operation of a large department.  Responsibilities include proper handling and processing of all personnel related documents and files, attendance records, department goods and services, stocking of daily supplies, distribution of daily mail, helping to create and implement new procedures as needed.  The associate will be the principle trainer of new administrative systems for the employees, i.e. timesheets, reimbursement reports, etc.

In executing these responsibilities, the associate must have good communication skills to work directly with newsroom staff, station associates, as well as outside vendors.  The associate will need to be pro-active seeking solutions to problems and will be empowered to fully enforce departmental and station policies and procedures. 

With knowledge of the departmental budget, the associate will be involved with the preparation of monthly and annual budgets and financial reports. 

The associate will work closely with the News Director and the Associate News Director on special projects as assigned.  Because some of the projects may be sensitive or highly confidential, the associate must maintain a high level of confidentiality, know when to exercise discretion, and conduct oneself with the highest of ethical business standards.

The associate needs to be a self-starter, highly organized, and customer service oriented.  The associate must be able to handle the pressure of deadlines and handle staff personnel questions and issues with grace and ease.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
Associate's degree (A. A.) or equivalent from two-year college is preferred, but not required.  A minimum of three years payroll or business office experience and computer use is required; or equivalent combination of education and experience.

LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively one-on-one with employees, vendors and visitors. 

MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to interpret financial or other numerical information and generate reports with written summaries. 


REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written or oral form.

OTHER SKILLS and ABILITIES:
Extensive experience with Microsoft computer software is required, with particular emphasis on Excel.  Familiarity with Word and Outlook also helpful.  Experience with financial or payrollcomputer programs also helpful.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally to stand; walk; reach with hands and arms; and stoop, kneel, or crouch.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

KTVU is an equal opportunity employer.  Discrimination because of race, color, religion, national origin, age, sex, sexual preference or disability is prohibited.
Resumes will be accepted until November 25, 2011.  Send resumes to KTVU, Human Resources Department, 2 Jack London Square, Oakland, CA  94607 or email to Janice.Gin@ktvu.com.
PLEASE INDICATE YOUR REFERRAL SOURCE.  NO PHONE CALLS PLEASE.